Group Admins: Snowbird’s Waivers are done electronically. Each participant attending with your group will need to have completed our Health Form and our Terms & Conditions Form. All forms need to be completed one month before the group’s arrival date. Payment is also due at the one month mark.
How do my attendees claim their spots in the group?
1 – Log into your Snowbird Account Dashboard.
2 – Select “View Itineraries“.
3 – Select “Manage Roster” for the event.
4 – Click “Copy It” to the right of the Itinerary Link.
5 – Copy the Link and email it to parents/attendees.
Once you send the link to your parents/attendees, they can copy and paste it into their web address bar. They will follow the site step by step to claim their spot and complete the forms.
Under “Name” you’ll see the name of your group and “Quantity – (number)” This number indicates the number of attendees who have not followed the “Itinerary Link” to claim their spot within the roster. Please have them do so.
How can I check which attendees are missing forms?
1 – Log into your Snowbird Account Dashboard
2 – Click “View Itineraries”
3 – Click “Manage Roster“
As the parents/chaperones/attendees follow this link you will see your students/attendees pop into your roster. Beside each student’s/attendees name there should be green bars to show completed forms.
If the bars are red it means that the parent/attendee has claimed their/their child’s spot, but they did not follow through in completing their/their child’s forms. Please have them log back into their Snowbird Account to do so.
You can also use the Filter option on the left-hand side of the screen to filter all attendees that have missing medical forms.
*NOTE: Please make sure the parents are the ones creating accounts, and filling out their child’s forms for student camp, conference and retreats.
How do I make a payment?
1 – Log into your Snowbird Account Dashboard.
2 – Select “Make Payment.”
3 – Make a one-time payment or choose “Schedule Payment” to make a recurring draft.
How do parents/attendees register with our group?
1 – Copy and Paste the Itinerary Link given to you by your group leader/youth pastor into your web address bar.
This will bring you to a page that will ask you to confirm your registration. Please make sure that the information on the screen is correct. (Event, Event Division, Event Dates, and Group Name). If correct click “Continue” in the lower right-hand corner.
2 – Select who you are registering.
- If you are the parent registering your child click “A Child“.
- If you are an attendee or chaperone(over 18 years old) click “Myself“.
*NOTE: The parents need to be the ones registering and completing all forms for students attending that are under the age of 18.
3 – The website will prompt you to either sign into an existing Snowbird account or create a new account.
If you do not already have an existing account please select “Create a New Account” on the right-hand side. Please fill in the required boxes. If you wish to add a spouse click “Add Spouse” if not select “Create“.
4 – Select Attendees – This is where you will enter the information of whoever is attending. If your child is attending select them. If you (the adult) will be attending select yourself.
*Note: If you wish to register more than one attendee, please log out and re-enter the link. Then select the next attendee you wish to register after your complete the registration for the first attendee.
5 – Complete Forms – The last step is to complete the required waivers. Once these are completed you are all set!
Common Errors/ Questions with Registering
What do I do if the site is requesting payment?
If you are attending with a group the site is asking for a payment of any kind, this means that the attendee/parent is registering outside of your group Itinerary Link. The attendee/parent will need to contact the Snowbird Office at to resolve the issue. You can call at 828-321-2210 or email at email@example.com.
How do I register more than one attendee?
If registering two attendees/children – register the first attendee/child using the steps above. Once finished with the first attendee/child, log out and copy and paste the same Itinerary Link back into the web address bar. This will bring the user back to the beginning, so a second attendee/child can be registered.
How do I get back to my account if I did not finish the forms in one sitting?
- Log into your Snowbird Account Dashboard.
- Select “View Itineraries“.
- Click on your/your child’s name to see the forms.